Job Description

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

Our newest de novo site in the Twin Cities area is projected to be completed in next couple of months. The projected start for this role would likely early October. While we are not looking to immediately hire, we would like for anyone with interest to apply so that conversations can be had for when we are ready to hire.

The Role

Headlands Research is looking for a motivated and experienced Clinical Research Coordinator or Senior CRC . The ideal candidate has 3+ years of experience as a delegated CRC for clinical research trials and is motivated by career growth, performing as the delegated CRC as we begin to build our new site location in El Paso, TX by end of Q4. The Clinical Research Coordinator is responsible for supporting the site operations management team with coordination of activities such as site visits and calls, tracking and reporting on patient trial matches, managing study portals, site qualification reports, regulatory document management, and contract execution. Professionals in this role actively participate in outstanding patient care, customer service and accept responsibility for developing and maintaining mutually respectful relationships.

Type: Full-time

Schedule: Monday through Friday, traditional business hours

Location: Onsite (no opportunities for remote or hybrid) in Maplewood, MN

Expected Timeframe: Early October 2025

Responsibilities

• Manage and document communications with multiple external stakeholders for each study such as pharmaceutical companies, CROs, sites, and related study vendors.
• Assist in designing, implementing, trouble-shooting, and maintaining tracking systems, processes, and reports to support patient matching and rapid site activation.
• Maintain QA and tracking systems, ensuring accurate completion of all activities required to start and run a clinical trial.
• Assist with writing, revising, and formatting documents (e.g. work flows, marketing materials, manuals, checklists, etc.).
• Support and coordinate site operations activities and use that knowledge to improve processes and contribute to product development.
• Interface with internal teams specializing in business development, patient matching, pathology, informatics, data structuring, software engineering, and others to create, iterate and refine innovations quickly.
• Continuously learn, develop and wear different hats as business needs evolve.
• Maintain compliance with all company policies, procedures, regulatory bodies, ethics boards.

Qualifications

• Manage and document communications with multiple external stakeholders for each study such as pharmaceutical companies, CROs, sites, and related study vendors.
• Assist in designing, implementing, trouble-shooting, and maintaining tracking systems, processes, and reports to support patient matching and rapid site activation.
• Maintain QA and tracking systems, ensuring accurate completion of all activities required to start and run a clinical trial.
• Assist with writing, revising, and formatting documents (e.g. work flows, marketing materials, manuals, checklists, etc.).
• Support and coordinate site operations activities and use that knowledge to improve processes and contribute to product development.
• Interface with internal teams specializing in business development, patient matching, pathology, informatics, data structuring, software engineering, and others to create, iterate and refine innovations quickly.
• Continuously learn, develop and wear different hats as business needs evolve.
• Maintain compliance with all company policies, procedures, regulatory bodies, ethics boards.

Job Tags

Full time, Contract work, Immediate start, Monday to Friday,

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